Kepler LMS
Comprehensive LMS & Campus management
Client Overview
Universal College Lahore (UCL) set out to revolutionize its academic and administrative operations by replacing fragmented manual systems with a fully integrated Learning Management System (LMS) and Campus Management Platform.
The goal was to digitize the entire student journey; from admissions to graduation and enhance efficiency, transparency, and engagement among students, teachers, and administrators.
Exergy Systems partnered with UCL to design a custom-built, cloud-hosted EdTech ecosystem that simplifies every academic workflow and unifies all campus operations under one digital roof.
The Challenge
Before Exergy Systems’ intervention, UCL’s processes were disjointed and heavily dependent on manual management:
- Manual admissions and fee approvals caused administrative delays.
- Lack of real-time visibility limited oversight across departments.
- Complex role management made data security and access control difficult.
- Faculty workload overload due to time-consuming grading and evaluations.
- Inefficient scheduling of assignments and exams led to mismanagement.
Project Objectives
The UCL LMS was designed with five core goals:
Digitize the entire student lifecycle;from admission to graduation.
Automate recurring administrative tasks like scheduling, announcements, and fee processing.
Empower teachers with tools for grading, feedback, and progress tracking.
Enable real-time academic tracking and performance analytics.
Our Solution:
UCL’s Integrated LMS & Campus Management Platform
Exergy Systems built a comprehensive, role-based LMS and Campus Management System with separate, purpose-driven portals for students, teachers, and administrators-each offering modular functionality and intuitive design.
- Unified dashboard for assignments, grades, schedules, and announcements.
- Secure online exams and assignment submissions with due-date tracking.
- Digital fee tracking and payment confirmation system.
- Faculty access to student progress reports for real-time evaluation.
- Graded discussion boards for peer learning and collaboration.
- Class dashboards with student analytics and activity insights.
- Online exam creation, monitoring, and result management.
- Assignment setup, resource uploads, and automated reminders.
- AI-driven engagement tracking to measure student participation.
- Configurable grading rubrics and feedback tools.
- Moderated discussion boards with integrated grading capabilities.
- End-to-end admission and enrollment workflows with digital approvals.
- Course, program, and semester management modules.
- Global announcement system for targeted communication.
- Custom GradeBook configuration with automated rubrics.
- Conflict-free timetable generation and centralized scheduling engine.
- Fee and progress verification through integrated approval workflows.
Technical Stack
Key Challenges & Solutions
| Challenge | Solution |
|---|---|
| Complex user role management | Implemented secure RBAC with dynamic permissions |
| Automated scheduling for exams & assignments | Centralized AI-driven scheduling engine |
| Real-time analytics on large datasets | Optimized SQL joins and stored procedures |
| Different interface needs for students, teachers, and admins | Modular dashboards per user role |
Modules Implemented
- Admission & Fee Management
- Assignment & Exam Submission
- Class Discussions & Interactive Replies
- Progress Report Generation
- Teacher Assignment & Course Management
- Timetable Scheduling & Conflict Management
- Feedback & GradeBook Configuration
- Student Engagement Tracker
Results & Measurable Impact
The Exergy-built LMS transformed UCL into a digitally driven academic institution with measurable success. It enabled 90% faster admission processing through automated workflows and doubled student engagement using interactive digital tools. The system achieved a 70% reduction in manual administrative tasks and significantly improved faculty efficiency by automating grading and reporting. Additionally, it enhanced transparency and auditability across all departments, ensuring a more efficient and accountable academic environment.